It’s no secret that many organizations have been attempting to join meeting sustainability efforts in order to preserve the world. However, instead of only joining external efforts, there is a new way for corporations to make an effort internally—through business meetings. Meetings are frequent events that are often host to large numbers of people, and thus have become a major source for waste. Snappening showcases the latest trends that will help any business take successful steps toward sustainability with both internal and external meetings and corporate events.
Choose a Green Venue
Search for a venue that is green certified. This means that the venue is already taking steps toward sustainability by providing greener meal options, placing recycling bins throughout the location, using glassware instead of plastic plates and bottled water, and much more. It is also wise to choose a centrally located venue in order to cut back on transportation. Plus, working with a venue that already thinks of itself as green will make it that much easier for you to maintain your sustainability efforts in your meeting.
Feature Online Invitations and Registration Forms
Depending on the size of your meeting, you could potentially be sending out hundreds of print invitations. Rather than wasting all of that paper and accumulating all the costs that come with it, create online invitations and registration forms. It’s a quicker, more efficient way of reaching all of your meeting guests, and it saves you a lot of money. It also makes it easier to keep track of the forms and RSVPs by having everything in one place. After the meeting has occurred, you may want to send a thank you letter to each of the attendees. Instead of using paper to mail them, or paying for postage stamps, send personalized thank you letters via email.
Encourage the Use of Electronic Media Instead of Paper
It is common for speakers to hand out print copies of their presentations to each meeting attendee. Doing so has become a major source for paper waste and unnecessary cost. Encourage speakers to use electronic media for their presentation instead. You can make the presentation available as a PDF and distribute it through email. If it is completely unavoidable to use paper during the meeting, make sure to utilize both the front and back sides of each sheet to cut down the volume of paper used.
Use Glassware for Meals and Drinks
If this meeting is going to last longer than a couple of hours, it would be typical for you to provide your attendees with food or drinks. In the past, businesses have paid large sums of money to provide bottled water for each guest, but have found it to be wasteful because the bottles end up unopened or underutilized. Instead of using plastic plates, silverware, and bottled water, opt for glassware and pitchers of water. This way, you can reduce the amount of water that is wasted and then simply wash and reuse the glassware for food at a future meeting.
There are many steps that you can take to make an effort to be more sustainable as a business. Consider the top trends we have given you and ask yourself if you are being environmentally responsible in your meetings. Even if you haven’t been in the past, Snappening’s top trends are a great place to start. Remember, you don’t have to plan your meeting alone. Depending on the size of your event, consider hiring a professional event planner or, if you need help searching for a venue, use our venue search option.